Timmy AI CRM
Unified Inbox
Pipelines & Opportunities
📨 SMS + Email Messaging
Invoices & Payments
Calendars & Bookings
Automations & Workflows
Funnels & Landing Pages
Forms & Surveys
Campaigns & Broadcasts
Reviews & Reputation
AI Assistance (Diamond+)
Dedicated VA (Platinum+)
Human Monitoring (Diamond+)
Executive Support (Vibranium)
🛟 Tech Help & Troubleshooting
Gold — Self-directed
Platinum — Dedicated VA
Diamond — AI + Monitoring
Vibranium — Executive Support
Stop answering the same questions all day.
Diamond is for sports directors who are drowning in repetitive questions, missed calls, and constant texting — and need a reliable way to respond faster without hiring more staff. You get Timmy AI CRM plus an AI Employee that helps handle conversations, follow-up, and next steps — with human monitoring to keep it accurate as your programs change.
✓ AI Employee included ✓ Human monitoring ✓ Faster responses = more enrollments
Why sports directors upgrade to Diamond
Diamond is built for the communication bottleneck — when growth is there, but you’re
stuck replying to the same questions and leads go cold because you
can’t respond fast enough.
Endless texting + repeating yourself
Parents ask the same questions daily. Diamond helps handle those conversations so you’re not stuck on your phone.
Missed calls = missed enrollments
When you’re coaching, you can’t always answer. Diamond helps capture and respond so leads don’t slip away.
Slow replies make leads go cold
Speed matters. Diamond supports faster responses and consistent follow-up to keep families moving to the next step.
Why sports directors upgrade to Diamond
Diamond is built for the communication bottleneck — when growth is there, but you’re
stuck replying to the same questions and leads go cold because you
can’t respond fast enough.
Endless texting + repeating yourself
Parents ask the same questions daily. Diamond helps handle those conversations so you’re not stuck on your phone.
Missed calls = missed enrollments
When you’re coaching, you can’t always answer. Diamond helps capture and respond so leads don’t slip away.
Slow replies make leads go cold
Speed matters. Diamond supports faster responses and consistent follow-up to keep families moving to the next step.
Plan roadmaps (what happens + when results show)
Sports directors care about outcomes. Here’s what getting started looks like by plan — and what you typically start seeing at each step.
Gold roadmap
For directors who want to move fast with guided setup and then run it themselves.
Day 1–2
Launch basics
We help get the core foundation in place so you’re not starting from zero.
Result: cleaner inbox + less chaos
Week 1
Pipeline + stages
Organize leads so you can see who needs attention and who is ready.
Result: fewer leads slipping through
Week 1–2
Basic follow-up
Simple workflows/templates so response time improves without extra effort.
Result: more booked calls
Week 2+
Optimize as you go
You run it day-to-day and keep improving based on what you learn.
Result: steady compounding improvements
Platinum roadmap
For busy directors who want done-for-you setup and ongoing VA support.
Day 1
Quick intake + goals
We map your bottleneck: lead flow, follow-up, parent messages, or organization.
Result: clarity on what to fix first
Week 1
Done-for-you build
VA organizes funnels, pipelines, templates, and the basics so it’s usable immediately.
Result: smoother follow-up + less stress
Week 2
Follow-up system goes live
Workflows start running so leads get responses even during training hours.
Result: fewer cold leads + more booked calls
Ongoing
Monthly improvements
We maintain and improve so
it doesn’t fall apart after week
two.
Result: consistent enrollment momentum
Diamond roadmap
For directors who want faster response, AI assistance, and human monitoring.
Day 1-3
System + guardrails
We set foundations, workflows, and rules so AI stays on
track.
Result: smoother, safer automation
Week 1
AI starts assisting
AI supports common questions and routing so response time improves.
Result: faster replies → less ghosting
Week 2
Human monitoring
Humans oversee, adjust, and keep conversations aligned with your process.
Result: fewer mistakes + better conversions
Ongoing
Optimization
Improve scripts, workflows, and response patterns as volume grows.
Result: compounding lead handling efficiency
Vibranium roadmap
For directors who want the highest relief: “take it off my plate” VA/EA support.
Day 1-3
Director-level intake
We map your operations and communication flow to remove bottlenecks.
Result: immediate clarity + calmer workload
Week 1
Full build + organization
We build and organize the
full system and keep it
clean.
Result: less admin + better lead control
Week 2
Consistency + oversight
System runs reliably, improvements happen weekly, not “when you have time.”
Result: consistent follow-up + stronger conversions
Ongoing
Strategic growth support
Continued improvements as your academy grows in volume and complexity.
Result: highest time savings + most stability
AI Employee (optional, results-driven)
AI is most valuable when it reduces response lag and keeps follow-up consistent. It’s
designed to assist — and escalate to humans when needed.
If response time slips, enrollments slip.
AI supports common questions and next-step guidance so leads get help quickly. When something is complex, it routes to a human.
Guides to next steps
Keeps leads moving toward booking or follow-up.
Result: fewer stalled conversations
Guides to next steps
Keeps leads moving toward booking or follow-up.
Result: fewer stalled conversations
Escalation & guardrails
Routes complex items to humans when needed.
Result: safer automation
What you get in Diamond
Timmy AI CRM + AI Employee features + human monitoring so it stays accurate and useful.
AI Employee for conversations
Helps respond to common questions and guides families to next steps — without sounding robotic.
Responds to repetitive questions
Guides leads to the right path (next step)
Reduces “back and forth” messaging
Supports booking + follow-up flows
Human monitoring + updates
Your programs change — pricing, policies, schedules. Monitoring helps keep answers accurate over time.
Conversation review + refinement
Updates when programs change
Escalation to a human when needed
Protects your brand voice
Unified inbox + follow-up foundation
All messages live in one place — so your team stays organized even when volume increases.
SMS + email in one inbox
Conversation history saved
Templates for quick replies
Automated nurture sequences
Pipelines + tracking for results
See exactly where every lead is — and what needs to happen next to enroll them.
Enrollment pipeline visibility
Lead assignments + tasks
Follow-up reminders
Clear “next action” tracking
AI Employee modules (Diamond)
Each module targets a specific pain point: slow replies, missed calls, inconsistent info, and lost leads.
Voice AI
Handles inbound calls and answers common questions so missed calls don’t become missed enrollments.
Conversation AI
Handles inbound calls and answers common questions so missed calls don’t become missed enrollments.
Human monitoring
Keeps responses accurate as pricing, schedules, and policies change—so your AI stays trustworthy.
Diamond pricing
If your bottleneck is communication volume and repetitive questions, Diamond helps you respond faster and enroll more — without adding headcount.
$700/month
Includes Timmy AI CRM + AI Employee modules + human monitoring to keep it accurate.
Conversation AI + Voice AI modules
Human monitoring + updates
Escalation to a human for edge cases
Better lead capture + follow-up consistency
Need higher-touch executive support? Vibranium adds more strategic + ongoing hands-on help.
Who Diamond is for
Diamond is for directors who are overwhelmed by inquiries — “pricing”, “schedule”, “make-up policy”, “how to sign up” — and want a system that responds quickly, consistently, and professionally without hiring more staff.
Typical early results
Faster response times to inquiries
Less staff time spent on repetitive questions
More leads reaching the “next step”
Better consistency across channels