Timmy AI CRM

Our Processes Results

Stop losing leads to slow follow-up.

Timmy AI CRM Gold gives sports academy directors a clean, organized system to centralize messages, track leads, automate follow-up, and keep enrollment moving — without adding more admin chaos.

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✓ Unified inbox + pipelines ✓ Lead capture + follow-up automations ✓ Includes setup (risk-free start)

Gold installs your foundation

so you’re not starting from scratch

Fast follow-up

no more missed leads

1

Messages in one place

Stop switching between texts, emails, DMs, and missed calls.

2

See every lead stage

Know exactly who needs a reply and who’s ready to enroll.

3

Follow-up runs automatically

Even when you’re on court, leads still get nurtured.

Why Gold exists

Gold is for directors who are tired of “we’ll follow up later” turning into lost

enrollments. If your leads live in random apps and your follow-up depends

on memory, this is your fix.

Messages everywhere

Texts, emails, DMs, missed calls… scattered communication causes slow replies and missed opportunities.

Slow follow-up

When you’re coaching, you can’t respond instantly — but leads expect fast answers and move on quickly.

Everything lives in your head

No pipeline = no clarity. You lose track of who’s contacted, who booked, and who needs a push to enroll.

Plan roadmaps (what happens + when results show)

Sports directors care about outcomes. Here’s what getting started looks like by plan — and what you typically start seeing at each step.

Gold roadmap

For directors who want to move fast with guided setup and then run it themselves.

Day 1–2

Launch basics

We help get the core foundation in place so you’re not starting from zero.

Result: cleaner inbox + less chaos

Week 1

Pipeline + stages

Organize leads so you can see who needs attention and who is ready.

Result: fewer leads slipping through

Week 1–2

Basic follow-up

Simple workflows/templates so response time improves without extra effort.

Result: more booked calls

Week 2+

Optimize as you go

You run it day-to-day and keep improving based on what you learn.

Result: steady compounding improvements

Platinum roadmap

For busy directors who want done-for-you setup and ongoing VA support.

Day 1

Quick intake + goals

We map your bottleneck: lead flow, follow-up, parent messages, or organization.

Result: clarity on what to fix first

Week 1

Done-for-you build

VA organizes funnels, pipelines, templates, and the basics so it’s usable immediately.

Result: smoother follow-up + less stress

Week 2

Follow-up system goes live

Workflows start running so leads get responses even during training hours.

Result: fewer cold leads + more booked calls

Ongoing

Monthly improvements

We maintain and improve so

it doesn’t fall apart after week

two.

Result: consistent enrollment momentum

Diamond roadmap

For directors who want faster response, AI assistance, and human monitoring.

Day 1-3

System + guardrails

We set foundations, workflows, and rules so AI stays on

track.

Result: smoother, safer automation

Week 1

AI starts assisting

AI supports common questions and routing so response time improves.

Result: faster replies → less ghosting

Week 2

Human monitoring

Humans oversee, adjust, and keep conversations aligned with your process.

Result: fewer mistakes + better conversions

Ongoing

Optimization

Improve scripts, workflows, and response patterns as volume grows.

Result: compounding lead handling efficiency

Vibranium roadmap

For directors who want the highest relief: “take it off my plate” VA/EA support.

Day 1-3

Director-level intake

We map your operations and communication flow to remove bottlenecks.

Result: immediate clarity + calmer workload

Week 1

Full build + organization

We build and organize the

full system and keep it

clean.

Result: less admin + better lead control

Week 2

Consistency + oversight

System runs reliably, improvements happen weekly, not “when you have time.”

Result: consistent follow-up + stronger conversions

Ongoing

Strategic growth support

Continued improvements as your academy grows in volume and complexity.

Result: highest time savings + most stability

AI Employee (optional, results-driven)

AI is most valuable when it reduces response lag and keeps follow-up consistent. It’s

designed to assist — and escalate to humans when needed.

If response time slips, enrollments slip.

AI supports common questions and next-step guidance so leads get help quickly. When something is complex, it routes to a human.

Guides to next steps

Keeps leads moving toward booking or follow-up.

Result: fewer stalled conversations

Guides to next steps

Keeps leads moving toward booking or follow-up.

Result: fewer stalled conversations

Escalation & guardrails

Routes complex items to humans when needed.

Result: safer automation

What you get in Gold

A clean foundation you can run yourself — built to reduce chaos, protect your time, and keep enrollment moving.

Unified Inbox

All your communication in one place so you stop hunting down messages.

SMS + email in one dashboard
Conversation history saved
Templates for quick replies
Mobile app access

Lead Pipeline Tracking

See where every lead is in your enrollment process — instantly.

Stages like New Lead → Scheduled → Enrolled
Owner assignment + task reminders
Tagging and lead source tracking
Clear “next action” visibility

Automated Follow-Up

Follow-up runs even when you’re coaching — so leads don’t go cold.

Instant replies + nurture sequences
Missed call text back
Evaluation reminders and confirmations
Re-engagement for silent leads

Booking + Forms

Capture inquiries and let families schedule without endless back-and-forth.

Evaluation booking page
Inquiry and intake forms
Confirmation + reminder messages
Lead automatically added to pipeline

Gold pricing

Perfect if you want a system you can run yourself — with a clean foundation and automation built in.

$100/month

Includes setup so you’re not starting from scratch

Unified inbox (SMS + email)
Lead pipeline tracking
Automated follow-up sequences
Booking + forms for evaluations/inquiries
Templates for faster replies

Book a Demo

If you’re overwhelmed and want done-for-you building + ongoing help, Platinum is the next step.

Is Gold right for you?

Gold is ideal if you want to control your system and you’re comfortable making small edits yourself. If you’re already maxed out with coaching + admin, consider Platinum for dedicated support.