Timmy AI CRM

Our Processes Results

Platinum Plan — Done-for-you + Dedicated VA

Platinum is for sports directors who know they need systems — but don’t have time to configure workflows, clean up pipelines, and keep follow-up consistent while also running programs. You get Timmy AI CRM plus a dedicated VA who helps set it up, maintain it, and keep it working.

✓ Done-for-you setup ✓ Dedicated VA support

✓ Consistent follow-up

What Vibranium feels like
Your CRM + AI + follow-up systems get managed proactively — not “when you have time.”
Executive Support
Strategy • Updates • Execution
This week
Improve lead follow-up flow for new inquiries Result: fewer cold leads, faster enrollments
Ongoing
Update AI answers as programs change Result: consistent info, fewer “what’s the policy?” texts
Monthly
Review pipeline + conversion bottlenecks Result: clearer next steps, more sign-ups

Why Platinum is the most popular

You already know the problem: you need better systems — but building them gets

pushed to nights, weekends, or “later.” Platinum fixes that by giving you the

platform AND the support to actually implement it.

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Building systems happens “after hours”

Workflows and follow-up shouldn’t be a late-night project. Platinum gets it installed without stealing your time.

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Too many tools, no real system

Calendars, texting apps, spreadsheets, forms… it’s messy. Platinum centralizes everything into one process.

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Leads go cold when you get busy

If follow-up depends on memory, you lose enrollments. Platinum creates consistency and protects revenue.

Plan roadmaps (what happens + when results show)

Sports directors care about outcomes. Here’s what getting started looks like by plan — and what you typically start seeing at each step.

Gold roadmap

For directors who want to move fast with guided setup and then run it themselves.

Day 1–2

Launch basics

We help get the core foundation in place so you’re not starting from zero.

Result: cleaner inbox + less chaos

Week 1

Pipeline + stages

Organize leads so you can see who needs attention and who is ready.

Result: fewer leads slipping through

Week 1–2

Basic follow-up

Simple workflows/templates so response time improves without extra effort.

Result: more booked calls

Week 2+

Optimize as you go

You run it day-to-day and keep improving based on what you learn.

Result: steady compounding improvements

Platinum roadmap

For busy directors who want done-for-you setup and ongoing VA support.

Day 1

Quick intake + goals

We map your bottleneck: lead flow, follow-up, parent messages, or organization.

Result: clarity on what to fix first

Week 1

Done-for-you build

VA organizes funnels, pipelines, templates, and the basics so it’s usable immediately.

Result: smoother follow-up + less stress

Week 2

Follow-up system goes live

Workflows start running so leads get responses even during training hours.

Result: fewer cold leads + more booked calls

Ongoing

Monthly improvements

We maintain and improve so

it doesn’t fall apart after week

two.

Result: consistent enrollment momentum

Diamond roadmap

For directors who want faster response, AI assistance, and human monitoring.

Day 1-3

System + guardrails

We set foundations, workflows, and rules so AI stays on

track.

Result: smoother, safer automation

Week 1

AI starts assisting

AI supports common questions and routing so response time improves.

Result: faster replies → less ghosting

Week 2

Human monitoring

Humans oversee, adjust, and keep conversations aligned with your process.

Result: fewer mistakes + better conversions

Ongoing

Optimization

Improve scripts, workflows, and response patterns as volume grows.

Result: compounding lead handling efficiency

Vibranium roadmap

For directors who want the highest relief: “take it off my plate” VA/EA support.

Day 1-3

Director-level intake

We map your operations and communication flow to remove bottlenecks.

Result: immediate clarity + calmer workload

Week 1

Full build + organization

We build and organize the

full system and keep it

clean.

Result: less admin + better lead control

Week 2

Consistency + oversight

System runs reliably, improvements happen weekly, not “when you have time.”

Result: consistent follow-up + stronger conversions

Ongoing

Strategic growth support

Continued improvements as your academy grows in volume and complexity.

Result: highest time savings + most stability

AI Employee (optional, results-driven)

AI is most valuable when it reduces response lag and keeps follow-up consistent. It’s

designed to assist — and escalate to humans when needed.

If response time slips, enrollments slip.

AI supports common questions and next-step guidance so leads get help quickly. When something is complex, it routes to a human.

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Guides to next steps

Keeps leads moving toward booking or follow-up.

Result: fewer stalled conversations

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Guides to next steps

Keeps leads moving toward booking or follow-up.

Result: fewer stalled conversations

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Escalation & guardrails

Routes complex items to humans when needed.

Result: safer automation

What you get in Platinum

The CRM foundation plus a dedicated VA to set it up, keep it organized, and improve it over time.

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Dedicated VA support

You’re not doing this alone. Your VA helps implement and maintain the system so it actually gets used.

  • Done-for-you setup (pipelines, calendars, templates)

  • Help building workflows and sequences

  • Ongoing updates as programs change

  • Light troubleshooting + support routing

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Unified inbox + faster follow-up

Messages are centralized and follow-up becomes consistent — even when your staff is busy.

  • SMS + email in one inbox

  • Reply templates + saved history

  • Missed call text back

  • Lead nurture sequences

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Pipelines that match your enrollment flow

Know exactly who needs attention and where every family is in the journey.

  • Stages customized to your academy

  • Lead assignment + tasks

  • Automated stage movement (optional)

  • Clear visibility for results tracking

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Booking + forms that reduce back-and-forth

Parents schedule evaluations and submit info without endless texting — so your team stays focused.

  • Evaluation booking page

  • Inquiry + intake forms

  • Confirmation/reminder sequences

  • Leads auto-added to pipeline

Platinum pricing

If you want the system installed and supported — without spending your own time building it — Platinum is the move.

$300/month

Includes done-for-you setup + dedicated VA support to keep your system running.

  • Everything in Gold

  • Dedicated VA to set up + maintain your CRM

  • Custom pipelines aligned to your enrollment flow

  • Workflows and templates built for your academy

  • Ongoing support + improvements

If your biggest pain is repetitive communication and you want AI handling texts/calls, Diamond adds AI + monitoring.

Who Platinum is for

Platinum is for directors who want results — but don’t have the time (or patience) to build workflows, troubleshoot, and keep systems maintained week after week. It’s the “make it work for me” plan.

Best fit

You want done-for-you setup + ongoing support.

Common win

Directors stop chasing leads and start enrolling faster because follow-up becomes consistent.

Want Platinum installed for your academy?

Subscribe now or book a quick demo — we’ll show you what your system would look like.

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