Timmy AI CRM
Unified Inbox
Pipelines & Opportunities
📨 SMS + Email Messaging
Invoices & Payments
Calendars & Bookings
Automations & Workflows
Funnels & Landing Pages
Forms & Surveys
Campaigns & Broadcasts
Reviews & Reputation
AI Assistance (Diamond+)
Dedicated VA (Platinum+)
Human Monitoring (Diamond+)
Executive Support (Vibranium)
🛟 Tech Help & Troubleshooting
Gold — Self-directed
Platinum — Dedicated VA
Diamond — AI + Monitoring
Vibranium — Executive Support
When you’re scaling, “DIY systems” stop working.
Vibranium is for academies that want executive-level, done-with-you + done-for-you support. You get Timmy AI CRM, the AI Employee, and an experienced team that continuously improves your system — so growth doesn’t create chaos. If you’re tired of being the “everything person” (sales, admin, follow-up, ops), this is the plan that gives you breathing room.
✓ AI Employee + monitoring ✓ Executive support + strategy ✓ Ongoing done-for-you improvements
When you’re scaling, “DIY systems” stop working.
Vibranium is for academies that want executive-level, done-with-you + done-for-you support. You get Timmy AI CRM, the AI Employee, and an experienced team that continuously improves your system — so growth doesn’t create chaos. If you’re tired of being the “everything person” (sales, admin, follow-up, ops), this is the plan that gives you breathing room.
✓ AI Employee + monitoring ✓ Executive support + strategy ✓ Ongoing done-for-you improvements
What Vibranium feels like
Your CRM + AI + follow-up systems get managed proactively — not “when you have time.”
Why sports directors choose Vibranium
Vibranium is for leadership teams who are past “basic setup” — and need a system that evolves with their academy, without them managing every detail.
You’re the bottleneck
Every big decision, every parent escalation, every workflow update lands on you. Vibranium takes the system ownership off your plate.
Growth is creating chaos
More leads should be exciting — not overwhelming. Vibranium adds structure and ongoing improvements so growth feels controlled.
Systems break when things change
New schedules, new programs, new seasons. Vibranium keeps your CRM, AI, and follow-up updated so nothing becomes outdated.
Why sports directors upgrade to Diamond
Diamond is built for the communication bottleneck — when growth is there, but you’re
stuck replying to the same questions and leads go cold because you
can’t respond fast enough.
Endless texting + repeating yourself
Parents ask the same questions daily. Diamond helps handle those conversations so you’re not stuck on your phone.
Missed calls = missed enrollments
When you’re coaching, you can’t always answer. Diamond helps capture and respond so leads don’t slip away.
Slow replies make leads go cold
Speed matters. Diamond supports faster responses and consistent follow-up to keep families moving to the next step.
Plan roadmaps (what happens + when results show)
Sports directors care about outcomes. Here’s what getting started looks like by plan — and what you typically start seeing at each step.
Gold roadmap
For directors who want to move fast with guided setup and then run it themselves.
Day 1–2
Launch basics
We help get the core foundation in place so you’re not starting from zero.
Result: cleaner inbox + less chaos
Week 1
Pipeline + stages
Organize leads so you can see who needs attention and who is ready.
Result: fewer leads slipping through
Week 1–2
Basic follow-up
Simple workflows/templates so response time improves without extra effort.
Result: more booked calls
Week 2+
Optimize as you go
You run it day-to-day and keep improving based on what you learn.
Result: steady compounding improvements
Platinum roadmap
For busy directors who want done-for-you setup and ongoing VA support.
Day 1
Quick intake + goals
We map your bottleneck: lead flow, follow-up, parent messages, or organization.
Result: clarity on what to fix first
Week 1
Done-for-you build
VA organizes funnels, pipelines, templates, and the basics so it’s usable immediately.
Result: smoother follow-up + less stress
Week 2
Follow-up system goes live
Workflows start running so leads get responses even during training hours.
Result: fewer cold leads + more booked calls
Ongoing
Monthly improvements
We maintain and improve so
it doesn’t fall apart after week
two.
Result: consistent enrollment momentum
Diamond roadmap
For directors who want faster response, AI assistance, and human monitoring.
Day 1-3
System + guardrails
We set foundations, workflows, and rules so AI stays on
track.
Result: smoother, safer automation
Week 1
AI starts assisting
AI supports common questions and routing so response time improves.
Result: faster replies → less ghosting
Week 2
Human monitoring
Humans oversee, adjust, and keep conversations aligned with your process.
Result: fewer mistakes + better conversions
Ongoing
Optimization
Improve scripts, workflows, and response patterns as volume grows.
Result: compounding lead handling efficiency
Vibranium roadmap
For directors who want the highest relief: “take it off my plate” VA/EA support.
Day 1-3
Director-level intake
We map your operations and communication flow to remove bottlenecks.
Result: immediate clarity + calmer workload
Week 1
Full build + organization
We build and organize the
full system and keep it
clean.
Result: less admin + better lead control
Week 2
Consistency + oversight
System runs reliably, improvements happen weekly, not “when you have time.”
Result: consistent follow-up + stronger conversions
Ongoing
Strategic growth support
Continued improvements as your academy grows in volume and complexity.
Result: highest time savings + most stability
AI Employee (optional, results-driven)
AI is most valuable when it reduces response lag and keeps follow-up consistent. It’s
designed to assist — and escalate to humans when needed.
If response time slips, enrollments slip.
AI supports common questions and next-step guidance so leads get help quickly. When something is complex, it routes to a human.
Guides to next steps
Keeps leads moving toward booking or follow-up.
Result: fewer stalled conversations
Guides to next steps
Keeps leads moving toward booking or follow-up.
Result: fewer stalled conversations
Escalation & guardrails
Routes complex items to humans when needed.
Result: safer automation
What you get in Vibranium
AI + execution + ongoing optimization — designed for academy leadership who want results, not more tools to manage.
Executive-level support
High-touch guidance and execution to keep your systems improving as your academy grows.
Priority support + strategic direction
Ongoing improvements (not “one-time setup”)
Help designing processes your team will actually follow
Proactive recommendations based on results
AI Employee + monitoring
Handles repetitive questions and supports follow-up — with humans keeping it accurate and on-brand.
Conversation AI + Voice AI
Human monitoring + updates
Escalation when a real person is needed
Better consistency across your channels
Pipeline + enrollment optimization
We help you identify where leads drop off and tighten the next steps so more families enroll.
Pipeline structure & stage clarity
Follow-up cadences that match your programs
Conversion review + bottleneck fixes
Messaging templates that reduce friction
Ongoing system upkeep
Because the real issue isn’t launching the CRM — it’s keeping it working as things change.
Seasonal updates (summer, fall, spring)
Program changes & policy updates
Workflow refinements
AI knowledge updates & tuning
What results you start to feel
Sports directors care about outcomes. Vibranium is designed to deliver noticeable operational relief and enrollment momentum.
Less chaos
Messages, follow-up, and enrollment live in one system with someone overseeing it.
Faster responses
AI Employee helps handle repetitive inquiries so leads don’t go cold.
Stronger conversion
Clear next steps, better tracking, and improved follow-up consistency.
*Exact results vary by academy size, lead volume, and how quickly we implement improvements — but the goal stays the same: relieve leadership from constant admin and keep enrollment moving.