Everything you need to run your academy
without the chaos.
Timmy AI CRM combines a powerful CRM foundation, marketing tools, AI automation, and optional Virtual Assistants — so you stop losing hours to admin and start converting more leads.
Who Timmy AI CRM is built for
If you run programs, manage enrollments, and spend more time in your inbox than doing what you love, this was made for you.
Multi-program academies with healthy enrollment levels, evaluations, and a constant stream of parent inquiries that never slows down.
Competitive clubs, recreational clubs, and athletic country clubs, who may be handling tryouts, registrations, travel logistics, parent communication across multiple teams, programs, activities, and more.
Enrichment programs and activity centers that run multiple sessions, manage waitlists, and rely on parent referrals to grow every term.
Built by people who understand your world
Timmy was built specifically for sport academy and club owners who are scaling, but stuck in operational chaos. This isn't generic software. This is an execution system for enrollment growth.
Built around inquiries, trials, enrollments, schedules, and parent communication, not generic "sales pipelines."
- Lead → trial → enrollment flows
- Parent FAQ templates
- Pipeline visibility
You don't just get software. You get an operator who helps run it so it doesn't sit unused.
- EA support (Platinum+)
- Setup + ongoing improvements
- Strategy & playbooks
Repeatable processes turn "random busy seasons" into consistent enrollment momentum.
- Consistent follow-up
- Cleaner handoffs & fewer misses
- Better conversion
Core CRM Features
The essentials every sports director needs to stop missing leads, stay organized, and keep parent communication under control.
Stop bouncing between phones, emails, and apps. Everything lives in one place with history saved.
- SMS + Email + Voice + DM — all in one thread
- Conversation history for every family
- Saved replies/templates for faster responses
- Missed-call text back — automatic
Know exactly who's new, who needs a follow-up, and who's ready to enroll at a glance.
- Custom lead stages (New → Scheduled → Enrolled)
- Automatic stage movement with workflows
- Owner visibility without micromanaging staff
- Never lose track of "warm" leads
Automate evaluations, tours, and intro calls, so booking is easy and no-shows drop.
- Evaluation booking links
- Automatic reminders before every appointment
- Reschedule/cancel rules built in
- Automated follow-ups after the appointment
Follow up instantly, keep leads warm, and reduce "Did we reply?" chaos.
- Instant SMS + email responses
- Automatic lead follow ups via SMS & Email based on previous responses
- Tags + pipeline moves automatically
- Staff notifications and task prompts
Marketing Features
Designed for academies who want consistent leads without constantly "starting from scratch" every season.
Turn ads or social traffic into booked evaluations — without tech overwhelm.
- Evaluation / tryout landing pages
- Lead capture + auto follow-up
- Multi-step funnels (page → form → booking)
- Track conversions easily
Collect new lead info, evaluations, waivers, and requests in a clean, professional way.
- Inquiry + evaluation forms
- Program interest routing
- Auto-tagging and segmentation
- Send to pipelines automatically
Stop sending one-off messages. Build real nurture sequences that convert.
- Broadcasts for events + announcements
- Nurture campaigns for new leads
- Reactivation campaigns for cold leads
- Templates you can reuse every season
Build trust faster with automated review requests and a polished online presence.
- Auto review requests after milestones
- Track ratings and responses
- Turn feedback into social proof
- Improve trust for new leads
Timmy AI CRM replaces 15+ systems seamlessly
Everything you're currently paying for across multiple platforms, unified in one place, at a fraction of the cost.
| Feature | Replaces | Other Tools |  |
|---|---|---|---|
| CRM & Pipeline Management | HubSpotPipedrive | $99/mo | |
| Unlimited Sales Funnels | ClickFunnelsLeadpages | $297/mo | |
| Website Builder | WordPressSquarespace | $39/mo | |
| Surveys & Forms | TypeformYufoo | $48/mo | |
| Email Marketing | MailchimpActiveCampaign | $99/mo | |
| 2-Way SMS Marketing | TwilioSimpleContact | $29/mo | |
| Booking & Appointments | CalendlyAcuity | $169/mo | |
| Workflow Automations | ZapierMake | $99/mo | |
| Call Tracking | CallRailCallTrackingMetrics | $99/mo | |
| Reputation Management | BirdeyePodium | $296/mo | |
| Overall Price | $1,612/mo | $100/mo | |
Your AI employees,
working 24/7
Beyond software — Timmy deploys AI agents that answer calls, reply to messages, collect reviews, and run your follow-up sequences automatically.
book in real-time
Our AI Voice Agent greets callers, answers questions, qualifies leads, and books appointments 24/7. Every call and outcome is logged to your CRM automatically.
text, live chat & DMs
Conversation AI responds in seconds, answers common questions, and keeps threads moving. Every exchange is captured in one inbox and synced to your CRM.
without chasing
Easy way to send review requests. Reviews AI follows up politely and replies to feedback automatically, so more happy customers share their experience.
Leads flow from forms and ads into a guided journey. Funnel AI warms them up and hands off ready buyers.
Content AI drafts copy that matches your voice, then you click to approve or edit. Fast, consistent, ready to publish.
Build smart flows: when X happens, do Y and notify Z. Fewer clicks, fewer errors, more done.
Timmy Executive Assistants
Executive Assistants that run the playbook with you. Great systems are powerful, but most directors still need a human who keeps everything moving and makes sure nothing slips through the cracks.
Timmy EAs are handpicked, vetted and trained on our playbooks. They don't wait for tasks, they anticipate needs, keep your CRM actually used, and free you from hiring, training, and managing on your own.
Perfect if you want a little extra help staying organized without giving away your whole back office.
- ✓Dedicated support so you're not building alone
- ✓Ongoing updates and improvements
- ✓Templates + workflows built for you
For directors who want someone watching the numbers, the AI employee and the follow-ups every day.
- ✓AI employee trained, monitored, and coached
- ✓Follow-ups & automations overseen by EA
- ✓Quick updates to workflows & funnels
When you're ready for true relief, client support, billing, reporting and operations handled for you.
- ✓Daily admin & client support tasks
- ✓Billing, scheduling & simple ops managed
- ✓Weekly & monthly reporting prepared
Want to see which plan fits your business?
We'll review your current situation and recommend the best starting point based on your goals — no pressure, just clarity.
The AI CRM built for sports academies, clubs, and children's activity providers, so you can spend more time doing what you love, and spend less time on admin work.